Meetings are the backbone of the professional world—they serve as an opportunity to exchange ideas and align your team. But the process of booking a conference room can be arduous, confusing, and frustrating. In addition to manual scheduling methods, conference scheduling is often plagued by a lack of information about the space, including availability, size, and technical capability. Digital signage provides a smarter solution for tackling this common task.

Digital signage provides an accessible and easy-to-navigate view of the conference room schedule. There’s no need to consult an assistant or flip through a ledger. With minimal scrolling and clicking, your team can determine when the space is available. Digital signage also gives you the ability to label your meeting’s purpose (i.e. meeting, training seminar, etc.) and designate which specific area is reserved (i.e. lab, common area, conference room, office, etc.).

Additionally, digital signage immediately reflects availability. Once you’ve booked your meeting slot and location, the information is added to the company calendar. With manual methods, it was possible to double book a space. But with digital signage, this headache is eliminated, as all updates show right away.

Also, when a room is booked, digital signage reflects the status of the space. Let’s say you’ve booked the conference room from 7-8 a.m., but your team is running a bit behind. You don’t have to worry about other team members taking over the space just because it’s empty. The signage will notify interested parties that the room is reserved.

Digital signage makes conference scheduling smarter by streamlining the booking process and providing clear, consistent communication to team members both in and out of the conference room.

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